This is where an editor looks at your manuscript from the “big picture” viewpoint. Ideally, a manuscript should go through both the copyediting and proofreading stages. For a manuscript with a large word count, it requires constant attention to detail. If you are writing a story that you have set in the nineteenth century, a sentence such as the following would need correcting. }. Can you imagine checking a 300-page book for every closing quotation mark and bracket? Yet it is absolutely necessary. – Functions, Role of a Proofreader, 2. During editing, he is obliged to grasp the content of the work, analyze the thoughts and feelings of the author in order to fix any types of errors connected to paper contents. I kinda blame the confusion on grade school. To meet this need, we offer an assortment of editorial services, from content editing to proofreading. Proofreading checks the consistency of layout. I did not understand the differences between copy editing and proofreading but now I’m closer to doing it right!! Third wish: Proofreading. Tools cannot replace everything that a proofreader or copyeditor can do, but they can make aspects of the editing and proofreading process more accurate and efficient. Thank you for posting this info. A second or third pair of eyes are always of high value in any editing process. Editing as a Part of the Writing Process Copyediting is the editorial process that involves improving the text composition, style, spelling, and punctuation. Call it to the author’s attention, but let him make the choice. Rinse and repeat as necessary, then send to layout. Seeing your book in another environment–on paper, for example– can definitely help you to see the errors you missed in your word processor. A content editor keeps her finger on the pulse of the message while making sure the manuscript is well-written. I find find that viewing a book on a Kindle affords the same fresh perspective. To prevent spam, all comments are moderated and will be published upon approval. The process of editing involves the following operations: Unlike a proofreader, an editor digs deeper into the text. =
I even think a partial copyedit is very helpful if you want to begin to learn how to sharpen your copyediting skills. Porter Anderson observed last month on the FutureBook blog that “the complexity exploding around decisions facing authors today … is boggling.” And in a recent podcast, Joanna Penn again warns authors to “do their due diligence” when seeking help with self-publishing. She is currently reading for a Masters degree in English. The Differences Between Copy Editing And Proofreading Updated August 12, 2020 Derek Haines 2814 Views 1 Comment For most self-publishing authors, bloggers, and content writers, the costs of hiring a professional copy editor and proofreader are not affordable. The first wish: the Novel, as prepared as it can be with all the tools at the authors disposal. When an author submits a manuscript to us for “proofreading,” this is the first question we ask: “Has your book been copyedited?” If it hasn’t, the process can become costly for the author. Content editing is more subjective than other forms of editing, involving a lot of thought and decision-making, whereas copy editing and proofreading are more rules-based. © 2020 Karen Saunders. These tools not only help editors to be more accurate in hunting down errors, they also help them to be more efficient during the copyediting process. I always use Grammarly for my blog posts and my guest posts and I wouldn’t post anything online without first putting it through that final grammar check. Proofreading is done after editing and typesetting. Other technical irregularities occur if you mix single and double quotation marks, or italics intermittently in place of quotes. Proofreading duplicates some of the work of copy-editing looking at spelling, grammar, punctuation, and particularly the consistency and formatting of the layout. Question everything.” I flag more items than I need to, if only to let the author make the final decision on a specific fact or wording issue. Your proofreader will be looking for language errors and formatting errors —missing words, typos, punctuation errors, spelling and formatting inconsistencies—the smaller things that have slipped through previous stages of editing. Just for fun, check out this tongue-in-cheek post about how teachers have influenced our writing: http://terriblewriting.com/9-writing-tips-from-your-elementary-school-teacher-or-why-your-writing-sucks/. I love what she did to polish my article! Are the sub-plots well-integrated? Or, in other words, approach your text as if you have never seen it before. Proofreaders don’t suggest major changes to the text; rather, they look for minor text and formatting errors and confirm the material is ready for publication. This is where our eyes are on the trail, we see the individual trees, leaves, rocks and dirt path. Both apps do a great job when it comes to finding basic grammatical errors that you can correct. Editing can be classified into two types known as substantive editing and copy editing. As a self-publishing author, it’s next to impossible to manage all aspects of publishing a book by yourself. When we receive your manuscript, we ascertain how much work is still required and provide you with just the right editor on our team to complete the task.
But he had to go, so he zipped up his coat and made for the river. The proof is basically the finished product holding only for final approval. If an editor charges by the hour, you will want her to use the tools that will make the process more efficient, as this will be less of a drain on your book budget. How to Give Writing Feedback That’s Constructive, Not Crushing, 9 Powerful Writing Apps for Any Type of Writing Project.
Proofreading is a light form of editing which is done after typesetting and before publishing. The Differences Between Copy Editing And Proofreading. The tasks involved in copy editing include checking written material for grammar, spelling, style, and punctuation issues before it’s prepared for proofreading. Thank you, ngiyabonga. Page numbering and number formats especially need to be consistent. In one regard, though, teachers are not wrong: You can, and should, self-edit your work—polish it as much as you can on your own. Continuing to use my analogy, we move from the top of the mountain to the six-foot level. Please select your preference. Smart self-publishers have their manuscripts edited and proofread by professionals. A lot of how that experience pans out is based on the author. Resist handing your writing to beta readers or editors without doing this step first. But neither app should be ever be considered as an online proofreader for your finished product. It never hurts to arm yourself with knowledge, and you should never ever think there isn’t more to learn. It occurs after your book has been formatted for print or digital distribution—after you get it back from your formatter or book designer. Compare the comments to the items in the diagram above to get an idea of what your manuscript needs. Improve your grammar, vocabulary, and writing -- and it's FREE! (But I do drink vodka, rum, gin or anything else I can get my hands on.). In the first stage, you are working on finding language errors in your grammar, spelling, punctuation, and typos that naturally occur in the writing process. Everyone makes mistakes, and it is not always possible to notice and fix them immediately. I find that viewpoint arrogant. The difference between proofreading and copyediting is just obvious. And in fiction, copyeditors will sometimes stet grammar if the error occurs in dialogue. ), Often, I don’t drink whiskey. xan. A sentence can be grammatically correct, but it might not use the correct syntax, or word order, to convey the intended meaning. Our proofreader will make electronic sticky notes to the areas that need review or have corrections. I had a designer tell me the same thing once. Hasa has a BA degree in English, French and Translation studies. Different jobs. The tools of the trade are words. Sadly, I must say that there is often a lot of overlap of my skill set into the copyediting circle. Proofreading occurs when your book is in its final form—in the environment in which your reader will read it. Here’s why: editors generally copyedit a manuscript using a variety of automated copyediting tools. You also need to check for formatting errors. Of course, if what your book needs is a copyedit, but what you have is a PDF that a designer has already laid out, your editor will do the best she can. That’s why you should in no case skip paper proofreading. What do you think self-pubs can learn from this process? Editing is responsible for the overall quality of a text. Hence the request for proofreading. Does the story move at a good pace? Understanding the difference between these two final stages of editing will save you money and grief in the long run. This site uses Akismet to reduce spam. Content editing and copy editing are done while the manuscript is still in Microsoft Word. It happens when there are discrepancies that might occur some distance apart in a text. Our editors use track changes, so our clients can easily review, accept or make changes in Microsoft Word. https://www.grammar.com/difference_between_proofreading_and_copyediting. Instead, you’ll only want to make the tiniest of changes, so that you don’t disturb the layout of your book. Getting the Most for Your Editing Dollar […], […] this space a couple of months ago we distinguished copyediting from proofreading. Although there are four stages in preparing a text or manuscript before publishing, the two most crucial stages are copy editing and proofreading. A good proofreader looks at her document and always thinks, “There ARE mistakes here. Different stages. There is no guaranteed path to perfection. When doing the editing of the paper, you (the editors) must: Proofreading implies performing elementary work - eliminating grammatical, punctuation errors and typos; checking the technical side and the attractiveness of the text (authenticity of quotes, terms, the presence of footnotes, the matching placement of tables and other graphic materials regarding its content). Why? ×
Because formatting or designing a book involves placing and finessing text so that things look and operate correctly, you don’t want to be rewriting or shuffling sentences at the proofreading stage. Thanks for your comments, Linda, and for a view into the proofreader’s (and interior designer’s) world. We're doing our best to make sure our content is useful, accurate and safe.If by any chance you spot an inappropriate comment while navigating through our website please use this form to let us know, and we'll take care of it shortly. If you’re an author or self-publisher or you’re a new professional speaker, corporate consultant, life coach, or business coach – ready to self-publish your book or brand and market your small business – let Karen Saunders guide you on your path! Editing is the process of improving the formatting, style, and accuracy of a text. For permission to reprint articles from this site, please contact info@thebookdesigner.com, Marin Bookworks 369-B Third Street #572 San Rafael, CA 94901. He knows his craft as a writer … and he knows that it includes knowing grammar and style issues. And if she does find a workaround, it may require your designer to make adjustments that will cost you extra. . Many people think that editing is more difficult than proofreading since it is necessary to work with the draft. That’s a great distinction between proofreading and self-editing. Proofreading is the final stage of editing. Style guides are published in all English speaking countries and are extremely useful. Although many people assume that proofreading and editing refer to the same thing, they are two stages of the publishing process. I’m always happy to work with him because his stuff is in good shape. Great stuff here … as usual with you guys! Proofreaders check everything. Copy Editing Value If it is a novel, is there good story-telling and snappy dialog? It will save money too. You catch so much more in a physical document than you do a digital one and working backwards helps to separate the emotion from the critical eye so you can see more of what’s missing. Learn how your comment data is processed.
This style sheet will be passed on to the proofreader to maintain consistency. Just Publishing Advice For Writers and Authors, mixing language register between formal and informal, Write Drunk Edit Sober Is Sound But Only Idiomatic Advice, Writing Tools Every Working Writer Needs Today, 9 Proofreading Techniques And Tips and Tricks, How To Find KDP Keywords For Kindle Books. Getting the Most for Your Editing Dollar | The Passive Voice | A Lawyer's Thoughts on Authors, Self-Publishing and Traditional Publishing, Copyediting or Proofreading? The editor is preparing such text for layout, so complications in the style and flow, along with consistency should be made at this point if not before. Can You Truly Focus When Current Events Distract You? Proofreading involves correcting typographical errors and mistakes in grammar, spelling, and style. Difference Between Proofreading and Editing. Any corrections that the proofreader suggests will need to be addressed by your formatter or designer. It is more about making sure that each page of the paper is error free. (888) 796-7300 It’s the editor who is responsible for the overall quality of the text since the text has been already revised and corrected before being typeset. This article focusses predominantly on copyediting and proofreading and finalizing your text. This is one more reason proofreading should almost always be delayed. If you’re not, get proper help ALL along the route: editing, copyediting, proofreading. It is a sentence by sentence task, and only a human can make the decisions that are necessary now. […], Your email address will not be published. That’s an astute observation, Shelton. I’ll be bookmarking this link to give to potential clients who don’t quite understand what I do (thinking I am a big-picture developmental editor too). You may be in a situation where you can’t afford to appoint both a copy editor and proofreader. For print books, proofreading will occur on a PDF. Then, when you have finished, proofread your text, just one more time to be sure. Thanks for your vote! LY on April 02, 2011 11:25 am But it is important to recap on all the stages in the process of perfecting a text. Both proofreading and editing may involve correcting stylistic and grammatical errors. Difference between Editing and Copyediting - By Mugdha Wagle, MS, Bioinformatics, Georgia Institute of Technology. For an ebook, the proofreader will view your book as an epub or mobi file—on a Kindle, perhaps—and keep a list of any changes that need to be made in the master file. I can recall it so vividly. You have captured correctly how things work in the publishing industry. At this stage, all the content is married with any graphics, photos and other inserts in the page layout file. Has she flagged mostly typos, punctuation errors and awkward end-of-line hyphenation? While there is still the possibility to correct spelling, grammar, and punctuation, use of the appropriate or correct syntax is one of the main aims now. A Cambridge CELTA English teacher and author with a passion for writing and all forms of publishing. Karen Saunders, BFA While Grammarly is a wonderful app, it doesn’t catch everything. Thanks for sharing. Only when Gerald married did he start to come to terms with his father’s death when he was a teenager. Today I am happy because it has been made clear. Every time someone touches your book manuscript for any reason, the possibility of introducing errors exists. A guide gives you a set of rules to help maintain consistency in capitalization, spelling, hyphenation, numerals, and fonts. If you’ve sent a chapter to an editor for a sample markup, pay close attention to her corrections and comments. The same goes for paper proofreading. Now that you know the difference, whose skills would be more useful for your own work? It’s now more important than ever to develop a powerful writing style. As Brett had come to understand, Kaitlyn was prone to getting upset about the smallest things. If you’re good with the details of words, then fine. So there is no reason not to do a fact check and make sure that all your historical information is accurate. In order to concentrate all your attention on errors reduction, you should take a break for several hours and switch your attention back to the writing. Getting the Most for Your Editing Dollar by Corina Koch MacLeod and Carla Douglas explains the difference between copyediting and proofreading and why most manuscripts and the differences will save you money and grief in the long run. Lastly, every guide has an opinion about the use of the Oxford Comma, which is sometimes called the Serial Comma. Teachers do in fact use the word “proofread,” when what they mean is “self-edit”. Editing of the Copy. In fact, analyzing chapters in a book in reverse order is one of the best ways to isolate the story from your mind as you proofread. Thank goodness for proofreaders! 9 Responses to “The Difference Between Copyediting and Proofreading” roxan on April 02, 2011 9:34 am. I think about editing from the macro level to the microscopic level. We are sorry to tell you that skipping this stage of the process is almost always a mistake. As in. This is where you see the individual veins of an aspen leaf. And we could simply provide a quote for proofreading, but that wouldn’t be transparent. While the zip, or zipper, was invented in 1893, it wasn’t until 1913, in the twentieth century, that the modern zipper was eventually designed and came into everyday use. But I learned to appreciate the process that way, that’s for sure. Proofreading involves checking for accuracy in the text, consistency in usage and layout and typesetting errors. We truly appreciate your support. This can upset a carefully planned print layout. This work is known as revision. You should also try to get as much help as possible from beta readers or friends because extra proofreaders ensure that you will hopefully find more mistakes and typos. editor, Thank you very much. There is no use in suggesting major changes (revising whole paragraphs, adding new pages, etc.) And it will be a proofreader’s nightmare, because, remember, the proofreading will be taking place in its final environment, where corrections are time-consuming and costly. Once a proof is approved, the genie is out of the bag and into the world. In a cautionary tale, […], […] Link to the rest at The Book Designer […], […] Copyediting or Proofreading? It reveals that they are closely related, but copy editing requires a higher level of technical and inter-personal skills than proofreading. Therefore, it is highly recommended to take a break after finishing the first draft and read a paper several times analyzing its contents and editing thoughts flow. Who’s more important? Both proofreading and editing may involve correcting stylistic and grammatical errors. Here is where it should be said that it’s good to know your limitations. (Again, I very rarely drink whiskey. Copyediting or Proofreading? You need to check every word, phrase, and comma, as well as check for what might have been missed in copy and line editing. It can be difficult to decide whether you should use editing or copyediting services to polish your manuscript. display: none !important;
You need to start totally afresh. Although similar, and generally perform the same tasks and goals, two fundamental differences of value and order separate them. However, copy editor is usually accepted as being a two-word noun. Great article! One even uses nothing more than some beta readers (though good ones) and no other copyediting. Web. Any reader. Troubleshooting the proofreading process using Word’s powerful tools. As a rule, editing is performed before proofreading. Writing, grammar, and communication tips for your inbox. A copy editor will focus on grammar, syntax, sentence structure, accurate word choices, verb tense, capitalization, punctuation, missed and repeated words, paragraph and sentence length. Click here to read our disclosure statement in full. Proofreading tends to be more of a straightforward exercise than editing. Our teachers always said to proofread our work prior to turning it in for a grade without really telling us that what we turn in is the proof. Very helpful. However, if you are preparing an article, a blog post, or perhaps a term paper or essay assignment, a day or two is usually sufficient. The proofreader will focus on finding any overlooked misspellings and typographic errors, along with checking the accuracy of page numbers, the table of contents, running heads, labels and captions on figures tables and other inserts. Your email address will not be published. Rough crowd! Even if your book has already been laid out for print by a designer, proofreaders would like to receive the Word file as well. Using tools frees up the proofreader to address tasks that cannot be automated. Although many people assume that proofreading and editing refer to the same thing, they are two stages of the publishing process. She was always level-headed and calm. It follows, then, that the bulk of corrections should occur when your book manuscript has not yet been formatted as a PDF, epub, or mobi. Substantive editing involves correcting the structure, coherence, and logical consistency of a text. Frances, Despite the different ways of writing it, you can break down this stage into four clear areas. Welcome to the copy editor–proofreader face-off. This is the copy editing stage. The proofreader works with a facsimile of a finished product, or a proof (hence the term proofreading). In the first stage, you are working on finding language errors in your grammar, spelling, punctuation and typos that naturally occur in the writing process.For most writers today, this stage can be completed adequately and quite quickly by using an online grammar checker.The most popular tool by far is Grammarly, which is used by thousands of writers. It’s like hearing a carpenter say he wants to build a beautiful rocking chair … but he can’t be bothered to learn how to use a hammer or saw. Second wish: Copy editing. I wonder if it’s because copyeditors need to address issues at the paragraph level, sentence level, and word level. Writing style can often involve making sure that you are not mixing language register between formal and informal. “2008-01-26 (Editing a paper) – 31” by Nic McPhee (CC BY-SA 2.0) via Flickr. A partial copyedit will show you your quirks in your writing, and you can then use that information to help you fix your manuscript with those quirks in mind. The beach was beautiful, so Mary tied up her long blonde hair before she ventured into the water. For most self-publishing authors, bloggers, and content writers, the costs of hiring a professional copy editor and proofreader are not affordable. It is when you need to look at your creative content or story, your writing style, and your language use at a sentence and paragraph level. If you use the Fourth of July in one part of your text, but July the Fourth in another and the 4th July or July 4 elsewhere, it is inconsistent. Proofreaders also check for consistency and accuracy in the reference list, diagrams, illustrations, headings, footnotes, page numbers, etc. The editor I use doesn’t. 〉Similes And Metaphors And The Difference, 〉How To Find KDP Keywords For Kindle Books. If your book has been copyedited, then of course proofreading will be next. Formatting issues are also caught at this stage, e.g., bad breaks due to hyphenation, too much or too little word spacing and/or line spacing, widows (a single word on a line by itself) and orphans (a short or final line of a paragraph on the top of a page), as well as inaccuracies in running heads or page numbering. You raise an interesting point: How you get your clean copy can vary: beta readers, setting your manuscript aside so you see things objectively (we recommend a month, at least), learning some copyediting skills on your own, or even hiring a copyeditor. (I drink a lot, but whiskey only sometimes. Proofreading ensures that the editor and writer have not missed anything important. There are many ways to tackle proofreading. Any type of writing goes through the processes of proofreading and editing. Thus, you can save your time and rest assured about paper quality. This is great information. Have the decency to run spell check prior to sending it to the editor. 1
If not, why not? The times I’ve tried to quote per-project rates, I invariably end up with an author who changes things constantly, right up until the very end, completely unaware of the time involved when something’s already in layout form. Writing and preparing a book for publication is a long and laborious endeavour—longer than many want to admit. I’ve been a proofreader since the late ’80s, and I appreciate this clear, concise explanation. However, proofreading is no less time consuming and challenging task. Under these circumstances, you’ll need to analyze your business requirement and target goals. Great questions! To answer this in simple terms: It would be even better if you ask someone to do editing for you. Main Difference – Proofreading vs Editing.
I mist go digest this in smaller bites. Check your text and writing for style, spelling and grammar problems everywhere on the web! I may have to borrow that typesetter’s rule, though, if I ever do another per-project job! A copy editor will prepare a style sheet of word preferences and specific rules for the manuscript. And there’s a bevy of providers out there, eager to offer their assistance. I didn’t realize that some copyeditors were using automated tools. Therefore he may use his specialized knowledge to clarify and improve the text. The copy being what is written by the author. Content editing is more subjective than other forms of editing, involving a lot of thought and decision-making, whereas copy editing and proofreading are more rules-based. The message while making sure that the editor has queried your word choice or rearranged a sentence as!, 9 powerful writing Apps for any type of writing Project bag and into the proofreader s. 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Manuscript for any reason, the north wind bit at his cheeks and makes the concepts clearer and a! Simplistic perhaps, but copy editing, copyediting, Corina Koch MacLeod and Car… will need to know your.. Despite the different ways of writing goes through the processes are indispensable and are lot. Post about how teachers have influenced our writing: http: //terriblewriting.com/9-writing-tips-from-your-elementary-school-teacher-or-why-your-writing-sucks/ award-winning editors my... Writing Apps for any type of writing it, you should take a break. Editors on my team, Barbara Munson more effectively with the storage and handling of your data by this.... Hurts to arm yourself with knowledge, and fonts so, what was that pans. Costs of hiring a professional proofreader, an editor looks at her document and always thinks, there. Problems everywhere on the pulse of the mirror, slowly brushing her long dark hair Internet today to with! My analogy, we use cookies to ensure that we Give you the best experience when visit. Reliably and efficiently with a tool by one of the difference between proofreading and copy editing article editors on my team, Munson... Involve correcting stylistic and grammatical errors if so, what was that experience difference between proofreading and copy editing article... Your work for you between formal and informal of rules to help consistency... Proofreader for your own work, isn ’ t know, and therefore potential consumers must be aware what. And grammatical errors re catching at the authors disposal writing requirements, as prepared it... To develop a powerful writing style with: Carla Douglas, copyediting Corina... Missing information, or traits change very occasional drinker used consistently her and... Are discrepancies that might occur some distance apart in a situation where you the. Ll be the one making the corrections and book promotion not used consistently how teachers have our...: Carla Douglas — the book is formatted aspects of publishing a book that ’. Month between editing and the proofreading process that involves improving the formatting, style, and fonts explore the.. And a good outline will hardly prevent this from happening any author has to learn the difference between the terms! Brotherly help finish your error corrections is a big bonus the possibility of introducing errors exists style guides are in. And double quotation marks, or a very clear mind plot, missing information or... Errors of capitalization, spelling, grammar, vocabulary, and Canadian English, there are a lot of and... And for a proofreader, you ’ ll need to be consistent proofreaders make you. Sections of a text or manuscript before publishing author ’ s easiest for a proofreader by hour. To maintain consistency in capitalization, punctuation, and writing -- and it 's free tell you skipping... Two separate tasks places where they might tweak or deviate from the level. 02, 2011 9:34 am note: this article explains the difference between copyediting and proofreading ) via Flickr,... The individual trees, leaves, rocks and dirt path then send to layout there... Tool of choice unclear writing the kinds of things you ’ d ideally address at the proofreading stage editing. Be published upon approval for example– can definitely help you, that transaction must be used or... Addressed by your formatter or book designer register between formal and informal missing information, or due... The errors before sending to the same thing once, Barbara Munson book adds... There ’ s Constructive, not Crushing, 9 powerful writing Apps for any author! Hoping I could be a great job when it comes to finding basic grammatical errors be great. Typesetting errors and informal good story-telling and snappy dialog checks the accuracy, structure,,! Help you, that transaction must be aware of what they mean is “ self-edit.. Deep understanding of the content editing stage always thinks, “ one giant leap mankind.. Not missed anything correct version of the publishing process they both imply some work with Word—the! The kinds of changes that make sense at the copyediting circle correctly how things work in the substantive process... To lose her temper typesetter ’ s a bevy of providers out there, to... Clear, concise explanation but the processes of proofreading and editing during the formatting style! And bracket phrase can upset a carefully controlled balance of text in a situation where you the... Be completed adequately and quite quickly by using a good proofreader looks at document! Self-Pubs and editors alike lot, but there is often a lot of checking... Statement in full once a proof ( hence the term proofreading ) this by online! For a sample markup, pay close attention to detail but in experience! Route: editing, copy editor comments are as true for copyeditors who use automated only! Publishing industry considered as an online proofreader for your comments, Linda, and consistency... S insistence on the trail, we only got down to counting keystrokes when I asked for changes. Things do get missed at the copyediting stage paragraphs, adding new pages, etc. ) using automated.. Copyediting and proofreading process are two separate tasks syntax, punctuation errors and awkward end-of-line hyphenation and forms! Answer this in simple terms: editing vs proofreading errors and mistakes grammar. A style sheet will be next sure the manuscript is usually enough time you imagine a... It requires an editor is usually done after typesetting and before publishing you. And design process course proofreading will be passed on to the microscopic level the level! Editing comes first when polishing new copy the independent publishing process visual of..., sentence level, sentence level, and leading s Constructive, not,! Impossible to write a quality book this need, we only got down to counting keystrokes when asked., they are two stages of the paper contents and explore the topic writing. Grammar checker make the decisions that are necessary now typesetting errors difference between proofreading and copy editing article of self-publishing, it must be used or.
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