You may only do that if you have read few research papers that they have written. The subject line should be clear and concise. This in turn will encourage them to write you a more persuasive letter of recommendation. You want it to catch their attention and immediately notify them that you are a prospective student. You could have probably included your GRE Scores, TOEFL, Academics, etc in the email you sent. These are the FIRST words a professor will see when they open up their email for the day. How to Write an Email to a Potential Ph.D. Advisor/Professor In a simple email, explain that you are very interested in the professors research on X and, heres the important part, would like to know whether he or she is accepting students. On the other hand, generic e-mails that simply say Are you accepting students are likely to be ignored. [last name] only if you know thats what they prefer.) Never start the email off with Hey or address your professor by their first name (unless your professor has explicitly invited your class to be on a first-name basis). Example of emails sent to a professor before applying: Fwd: Prospective Graduate Student Dr. Kornbluth, I am a senior biology major at the University of Notre Dame. When you write an email to professor, you should mention about research and use some technical jargon related to his research area. It must be right. The subject line should state the semester you wish to start a graduate program and include the words Prospective Graduate Student for example, Fall 2019 Prospective Graduate Student. Using a formal tone will show the professor that you are serious about your desire to enter graduate school. Keep the email brief, just a couple of sentences. I am applying to the CMB program and am very interested in your work. Place "Dear Professor" and their last name at the beginning of the email. It must be right. We recommend a subject heading such as Inquiry from potential graduate applicant. For the main body of the email, your goals are to (a) introduce yourself, (b) inquire about whether they are After glancing at a few of your recent papers and your research summary I find your work with apoptosis very interesting. Start emails to professors with Dear Professor [last name]: (Your professor may or may not have a Ph.D., so use Dr. And you were expecting professor would reply something along the lines of admission and financial aid. Most professors typically dont reply to emails from prospective students asking admission and funding request, unless the email is well crafted. So, if you can read few research papers of the professors and mention about them in the email, it clearly shows that you have done your homework and they will be interested in at least You need to make sure that your email is brief but has some key information to get their interest. 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